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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines


The Proceedings accept original research papers, commentaries, reviews of important areas of science and science history, student award papers, and book reviews.

Papers may be submitted in either English or French and sent as a WORD document to the Editor, Dr. Peter G. Wells, at, with a copy to Submission of a manuscript will be taken to indicate that the work is completely original, i.e., it is the author‘s own work and has not been published before, in part or in whole, and is not being considered by another publication. All authors of a submission must approve it prior to it being submitted. Please include this information in the submitted manuscript. 

Commentaries are short (less than 2000 words) discussions of topical scientific issues or biographies of prominent regional scientists who have been members of NSIS. 

For review papers, authors wishing to include figures, tables, or text passages that have already been published, must obtain permission from the copyright owner(s) prior to submission. Please include this information in the submitted manuscript. 


For the general layout of papers, refer to recent issues of the Journal. Pages of the submitted WORD document should be numbered. Provide a running head for the paper. 

The title should be followed by names, addresses and e-mails of all authors. A footnote with an asterisk and worded: “*Author to whom correspondence should be addressed:”, with the relevant email address, should be placed at the bottom of page one of the manuscript.

An abstract of up to 200 words should follow, together with a list of five keywords or less.

As appropriate, sections within the paper entitled Introduction, Methods, Results, Discussion, Conclusions, and References should follow. Canadian spelling and SI units should be used wherever possible. References cited in the text in brackets should be separated by commas and personal communications should be as follows: Smith A.J. (2001, pers. comm.). Latin or scientific names should be in italics, as well as abbreviations such as et al. Please GO OVER YOUR PAPER TO AVOID ERRORS OR DELETIONS.  spell check the entire paper before submitting.

All tables, figures, photographs and other illustrations should be numbered and have a self-explanatory caption. They are TO be attached to the submission as separate high resolution files and not embedded in the working WORD document. DO NOT SEND PAPER AS A PDF. Authors should indicate where each item might be placed in the manuscript. 

Authors are encouraged to submit figures, photographs and illustrations in colour. Colour versions will be placed on the NSIS website and in the PDFs provided to authors. Black and white versions will be in the print copies, unless color output is otherwise requested. There will be a charge ($10 per page) containing color in the printed papers.

References are to be in alphabetical order – name first, followed by initials, with no space between initials. For cited papers, give the full title of the journal (in italics), volume and issue numbers where appropriate. Examples of formatted references, covering monographs, chapters in monographs and papers, and with close attention to spacing, follow:

Cushing, D. & Walsh, J. (1976). The Ecology of the Seas. W. B. Saunders Company, Toronto.

Lee, G.F. (1975). Role of hydrous metal oxides in the transport of heavy metals in the environment. In: Krenkel, P.A. (ed.). Heavy Metals in the Aquatic Environment. Pergamon Press, Oxford, UK. pp. 137-147.

Nielsen, K.J. & France, D.F. (1995). The influence of adult conspecifics and shore level on recruitment of the ribbed mussel Geukensia demissa (Dillwyn). Journal of Experimental Marine Biology and Ecology 188(1): 89-98. 

Website Citation should follow this pattern: Author (year) title, URL and date accessed. An example follows:

Graymont Western Canada Inc. (2015). Giscome Quarry and Lime Plant Project Application for an Environmental Assessment Certificate. Environmental Assessment Office. (Accessed Dec. 18, 2017). 

Please note: 

Authors will receive page proofs and are responsible for correcting them as soon as possible after receipt from the Editorial Board and resubmit to the Assoc. Editor. Particular attention should be made to the correct formatting of references, and to the general formatting of the manuscript. Submissions not adhering to these guidelines will be returned to the authors. Authors are responsible for correcting and returning page proofs within 48 hours.

Authors will be provided with a printed copy of the Issue and a PDF of their article, free of charge. NSIS members are able to access the new Issue as soon as published as part of their annual membership. All new Issues of the Proceedings become open access after a six months embargo. All articles are copyrighted with the NSIS, but contributors are free to distribute their articles to interested parties as they wish.  

Non-NSIS members will be charged a page charge for their articles - $25/per page for black and white, with extra charges of $50/per page for color. 

Each Issue will continue to be printed for members and other associated parties. Copies of any Special Issues of the NSIS proceedings published in hard copy may also be purchased from NSIS at a charge established by the NSIS.  See the website for details.




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